NASA Uses Email For Supply Chain Relationship Management
“Authorized Resellers” are a common approach in the federal market, but the terminology is ill-defined or more precisely multi-defined. Industry’s usage of this phrase ranges from a formal vetting process that has significant supply chain risk mitigation; to a formal business process used primarily to reduce or eliminate competition and control pricing with no supply chain risk benefit; to having little to no actual meaning.
The process involved in verifying and assigning authorization are as varied as the meaning. Overemphasis of the term “Authorized Reseller” without proper context and verification and without accounting for the wide range of industry practices in this area can cause issues without reducing supply chain risk.
"Approved Reseller or Authorized Resellers" for the purposes of SEWP is more focused on supply chain risk mitigation and order fulfillment. The B2B arrangement between supplier or buyer/reseller can be formal or informal as long as supply chain risk is mitigated and the reseller can fulfill the order if awarded by government agency.
NASA SEWP Contract Program Office verifies "Approved Reseller" status at the the organization level via an email that is sent to a contact at the vendor organization (software publisher, services provider, or original equipment manufacturer). The email POC can not be a person employed by the distributor or aggregator.
The process is below.
If AccessAgility is sourcing pricing and products using the correct supply chain process (direct from supplier, distributor / two tier, etc) then ** no action is needed **.
From: email@example.com <firstname.lastname@example.org>
Sent: Thursday, September 2, 2021 3:21 PM
To: Smith, John <email@example.com>
Subject: SEWP: Provider Relationship with AccessAgility, LLC
This email is to inform you that AccessAgility, LLC has indicated that they have the following Supply Chain relationship with <Company Name> to quote and sell Products and/or Services from your company to the Federal Government:
If this information is accurate, no further action is required.
<Company Name> considers Federal Government sales through this reseller to be acceptable because they will obtain the products/services legitimately through an acceptable channel (direct, distribution or reseller).
AccessAgility, LLC Points of Contacts:
Program Manager Name: Zaib Kaleem
Initiator Name: Tom Jones
However, if this relationship does not exist or you have questions or comments, please send an email firstname.lastname@example.org and we will have it corrected.
NASA SEWP CHRM Team